Open Wyoming Management Editor Here

Printable Wyoming Management Form

The Wyoming Vendor Management Form is a crucial document required for processing payments from the State of Wyoming. This form ensures that the state has accurate and up-to-date information regarding your financial institution and contact details. To avoid delays in payment, complete the form accurately and submit it along with the IRS Form W-9.

Fill out the form by clicking the button below.

Open Wyoming Management Editor Here

Table of Contents

Form Properties

Fact Name	Description
Governing Law	The Wyoming Vendor Management Form is governed by the Wyoming State Auditor's Office regulations.
Purpose	This form is required to establish or update vendor information for payment processing by the State of Wyoming.
IRS Form W-9	Completion of the IRS Form W-9 is mandatory to ensure tax identification accuracy.
Signature Requirement	Only original signatures from the primary contact will be accepted on both forms.
Direct Deposit	To enroll in direct deposit, vendors must provide an original, imprinted voided check or a letter from their financial institution.
Contact Information	Vendors must provide a primary contact who can make financial decisions for the entity.
Submission Method	Email or fax submissions are not accepted for enrolling or changing financial institution information.

Documents used along the form

When working with the Wyoming Vendor Management Form, several additional documents may be required to ensure a smooth and efficient process. Each of these documents serves a specific purpose in managing vendor information and facilitating payments from the State of Wyoming. Below is a list of commonly used forms that complement the Wyoming Management Form.

IRS Form W-9 - This form is essential for providing the State with your taxpayer identification number. It requires details such as your legal business name, tax identification number, and signature. Accurate completion is crucial, as the information must match what is on file with the IRS.
Release of Liability Form - This document can be crucial in activities where there are risks involved. It allows participants to waive their rights to sue for potential claims of harm or damage, ensuring they acknowledge and accept these risks beforehand. For more information, visit smarttemplates.net.
Vendor Agreement - This document outlines the terms and conditions between the vendor and the State agency. It typically includes payment terms, service expectations, and compliance requirements. Signing this agreement is often a prerequisite for engaging in business with the State.
Direct Deposit Authorization Form - If you prefer to receive payments via direct deposit, this form is necessary. It collects your bank details, including the account number and routing number, and must be signed to authorize the State to deposit payments directly into your bank account.
Certificate of Insurance - Many State agencies require vendors to provide proof of insurance coverage. This document verifies that the vendor has appropriate insurance policies in place, which can protect both parties in case of unforeseen events.
Business License - Depending on the services provided, a valid business license may be required. This document proves that the vendor is legally allowed to operate within the jurisdiction and complies with local regulations.
Conflict of Interest Disclosure Form - This form is used to disclose any potential conflicts of interest that may arise during the vendor's relationship with the State. Transparency is key in maintaining ethical standards in public procurement.
Tax Compliance Certificate - This certificate confirms that the vendor is in good standing with state tax obligations. It is often required to ensure that the vendor has no outstanding tax liabilities before entering into a contract.

Understanding these additional forms and documents can help streamline the vendor management process and ensure compliance with state regulations. Properly completing and submitting these documents will facilitate timely payments and foster a positive working relationship with the State of Wyoming.

Misconceptions

Misconceptions about the Wyoming Management Form can lead to confusion and delays in processing payments. Below are nine common misconceptions, along with clarifications to help ensure accurate completion of the form.

Only one form is needed for all changes. Many believe that a single form suffices for various changes. In reality, specific sections of the form must be completed depending on the type of change being made, such as new enrollment or vendor name changes.
Email submissions are acceptable. Some vendors think they can submit the form via email. However, the State of Wyoming requires original signatures and will not accept emailed or faxed forms for enrollment or changes.
Any signature is acceptable. It is a common misconception that any signature will do. The form must be signed by the primary contact, and only original signatures are accepted.
Financial institution information can be provided verbally. Some vendors assume they can simply state their financial institution details. In fact, original documentation, such as a voided check or a letter from the financial institution, is required.
Updating contact information is optional. Vendors may believe that updating contact information is not crucial. This is incorrect; accurate contact details are essential for effective communication and processing payments.
Form W-9 is not necessary. There is a misconception that the Wyoming Vendor Management Form can be submitted without the IRS Form W-9. Both forms must be completed and submitted together to ensure consistency in information.
Temporary checks are acceptable. Some vendors think that using temporary checks is permissible. However, only original, imprinted voided checks are accepted for direct deposit enrollment.
All fields on the form are optional. Many believe that they can leave fields blank. In reality, all required fields must be completed for the form to be processed.
Changes can be made after submission without resubmitting the form. Some vendors think that once the form is submitted, they can make changes later without a new submission. This is not true; any changes must be documented through a new submission of the form.

Understanding these misconceptions can help vendors navigate the Wyoming Management Form process more effectively, ensuring timely payments and compliance with state requirements.

Document Example

Re: State of Wyoming Vendor Management

Please complete the Wyoming Vendor Management Form and the IRS Form W-9 Request for Taxpayer Identification Number & Certification in order to process payments from the State of Wyoming.

Wyoming Vendor Management Form - Please complete the Wyoming Vendor Management Form in order to assure an accurate, up-to-date record of company financial institution and company contact information. Please verify that all fields are complete and the form has been signed by the primary contact. For specific examples of the primary contact, please refer to the instructions provided. Only original signatures will be accepted. Additionally, the information provided on this form must match that provided on the Form W-9. If you have questions on completing this form, please contact the State Agency with whom you conduct business.

IRS Form W-9 Request for Taxpayer Identification Number & Certification - Please use the current Form W-9, found at http://www.irs.gov/pub/irs-pdf/fw9.pdf. Please complete all applicable sections of the document including taxpayer type, a valid tax identification number, and your signature. Only original signatures will be accepted. The information you provide must match how you are registered with the IRS. Instructions for completing the form are found on the IRS website at the link provided above.

Please send the completed forms to the State Agency with whom you conduct business and remit invoices for payment.

Rev.7/31/15

Wyoming State Auditor’s Office

Instructions for Wyoming Vendor Management Form

Please Note: For your protection, we will not accept email or fax to enroll or change Financial Institution Information. Failure to provide the

requested information may delay or prevent your receipt of payments.

Check Box Section (Choose the appropriate option(s))

New Enrollment or Re‐Activation: Complete all information in Parts 1‐4 and attach an original, imprinted voided check. If you do not attach an original, imprinted voided check, you must provide a letter from your Financial Institution on original Financial Institution letterhead providing all required Financial Institution information. Temporary/counter checks will not be accepted.

Vendor Name/Address Change or Add Subsidiary Remittance Address: Complete all information in Parts 1, 3, and 4.

New Direct Deposit Enrollment or Modify Existing Direct Deposit Information: Complete all information in Parts 1‐4 and attach an original, imprinted voided check. If you do not attach an original, imprinted voided check, you must provide a letter from your Financial Institution on original Financial Institution letterhead providing all required Financial Institution information. Temporary/counter checks will not be accepted.

Primary Contact Change or Discontinue Vendor: Complete all information in Parts 1, 3, and 4.

Part 1: Vendor Name & Address

REQUIRED: Provide an updated Form W‐9.

Legal Business (if Company) or Individual Name: The name of the business or person as it appears on the Social Security card or how you are registered with the IRS. Do not abbreviate names.

EIN/SSN: Provide the Employer Identification Number or Social Security Number, as registered with the IRS.

Primary Address: This is the default address and should match what is reported on Form W‐9

Remittance Address: This is the address where payments should be remitted. Complete if different from Primary Address.

Part 2: Direct Deposit Financial Institution Information (DD) – Use only if requesting payment via Direct Deposit

New DD Info (Use only to enroll in DD or modify DD Info):

OType of Account: Check box indicating if account is a savings account or a checking account

OName of Financial Institution: Name of your financial institution

ORouting Number/ABA#: Nine‐digit number identifying the financial institution

OAccount Number: Vendor’s financial institution account number

Previous DD Info (Use only if modification to DD Info): For changes to financial institution information ONLY. All fields are required, see prior step for definitions.

Discontinuation of Direct Deposit: ONLY check box if you are selecting to stop receiving payment via Direct Deposit then complete the Previous Direct Deposit Info section.

Part 3: Vendor Contact Information

Contact Name: Print the name of your primary contact

OIf providing an Employer Identification Number (EIN), on the Form W‐9, contact MUST be someone who can make financial and/or legal decisions for the entity.

OIf providing a Social Security Number (SSN), on the Form W‐9, contact MUST be the individual taxpayer registered with the IRS.

Contact Position Title (if Company) or Self (if Individual): Provide the position title for the primary contact or Self if individual.

Email Address: Provide the email address for the primary contact.

Phone Number: Provide the phone number and extension, if applicable, for the primary contact

Part 4: Vendor Certification and Signature (All fields are required)

Authorized Vendor Contact Signature: Provide an original signature of the primary contact. This MUST match the Vendor Contact Name in Part 3.

Date: Please provide the date this form is signed by the primary contact.

Rev.7/31/15

Wyoming Vendor Management Form

Please return this form to the State Agency with whom you conduct business and remit invoices for payment.

New Enrollment

Re-Activation

(Complete Parts 1-4 & Form W-9)

Vendor Name /Address Change

Add Subsidiary Remittance Address

(Complete Parts 1,3,4 & Form W-9)

New Direct Deposit

Enrollment

Modify Existing Direct

Deposit Infomation

(Complete Parts 1-4)

Primary Contact Change

Discontinue Vendor

(Complete Parts 1,3,4)

Part 1: Vendor Name & Address

*Legal Business (if a Company) or Individual Name:		*EIN/SSN:

*Primary Address:	*City:	*State:	*ZIP Code:

Remittance Address: (Complete if different from Primary)	City:	State:	ZIP Code:

Part 2: Direct Deposit Financial Institution Information (DD) - Use only if requesting payment via Direct Deposit

New Direct Deposit Info (Use only to enrol in DD or modify DD info)

Previous Direct Deposit Info (Use only if modification to DD info)

Type of Account:

Savings

Checking

Savings

Checking

Name of Financial Institution:

Routing Number/ ABA number:

Account Number:

Discontinuation of Direct Deposit

(Complete previous Direct Deposit Info section)

Part 3: Vendor Contact Information

*Contact Name (Printed):

*Contact Position Title (if Company) or Self (if Individual):

*Email Address:

*Phone Number:

Extension (if 800 number):

Part 4: Vendor Certification and Signature

I certify that I am the primary vendor contact for the State of Wyoming and I will submit all change requests.

*Authorized Vendor Contact Signature:

*Date:

For State Agency Use Only - REQUIRED

* Vendor Number:

*Agency Name:

*Agency Number:

*Agency Address:

*Contact Name:

*Title:

*SA Number:

*Phone Number:

* Required Field

ATTACH ORIGINAL VOIDED IMPRINTED CHECK HERE

If you do not attach an original, imprinted voided check, you must provide a letter from your Financial Institution on original

Financial Institution letterhead providing all required Financial Institution information.

Rev. 7/31/15

Wyoming Management: Usage Guidelines

Completing the Wyoming Vendor Management Form is essential for ensuring accurate processing of payments from the State of Wyoming. Following these steps will help you fill out the form correctly and submit it along with the IRS Form W-9. Make sure to double-check all information for accuracy and completeness before sending it to the appropriate State Agency.

Determine the Purpose: Identify whether you are enrolling as a new vendor, changing your address, modifying direct deposit information, or discontinuing your vendor status.
Gather Required Documents: Collect an original, imprinted voided check or a letter from your financial institution on their letterhead if necessary.
Complete Part 1: Fill in your legal business name or individual name, EIN or SSN, primary address, and remittance address if different.
Complete Part 2: If you are requesting direct deposit, provide the type of account, name of the financial institution, routing number, and account number. If modifying, fill in the previous direct deposit information.
Complete Part 3: Enter the contact name, position title, email address, and phone number of the primary contact.
Complete Part 4: Sign and date the form as the authorized vendor contact. Ensure the signature matches the name provided in Part 3.
Attach Required Documents: Include the original voided check or the financial institution letter if applicable.
Submit the Form: Send the completed form and any attachments to the State Agency with whom you conduct business.

⇩ PDF

Find More Templates

Wyoming Certified Application - Disclosure of previous job dismissals is expected in the application.

To ensure a smooth and legally recognized transaction, it's essential to utilize the correct documentation when selling a motorcycle in Arizona. The Arizona Motorcycle Bill of Sale is a vital tool for this purpose, as it clearly outlines the terms of the sale and can be found at arizonapdf.com/motorcycle-bill-of-sale/, where you can access the form and complete your transaction with confidence.

Workers Compensation Insurance Wyoming - Capture the date you first paid wages to employees, as this helps establish your business timeline.